Executive Secretary - Asia Venture Group
23706
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Executive Secretary

Based in: Kuala Lumpur

DESCRIPTION

We’re building Southeast Asia’s most dynamic shopping experience, essentially a Google for products. With a motivated team of more than 100 people and the largest online product catalogue in South East Asia, we have already reached more than 15 million shoppers.

Now we are ready to take the next step and are looking for a highly motivated, genuinely passionate and well organized individual who will support C-level team of iPrice group, one of the most exciting startups in SEA, on its next level of growth path.

Are you looking for a fast moving, high intensity/high reward place? Do you enjoy working on various exciting projects at the same time compared to one big slow moving project? Do you like to receive a new challenge every day? Do you want to be part of a highly international environment and work with senior management?

Then we may have the job for you! As an Executive Secretary of iPrice Group C-levels, you will be responsible for daily management of C-levels’ calendars and meetings, investors and other stakeholders’ treatment as well as managing your own projects.

Check out our recent new about iPrice:

 

RESPONSIBILITIES:

Time management and administrative support for four C-level members

  • Co-ordinate and proactively manage very busy diaries and meetings of four C-level members whilst handling and rescheduling and monitoring acceptances and declines, and prioritizing and filtering out non-essential meetings; including lunches, coffees, dinners, skype calls etc.
  • Record and communicate minutes and actions where required in the correct tone to appropriate audiences (internal and external), whilst including relevant stakeholders
  • Organise, coordinate and manage travel itineraries, signing of documents, logistics including planning, accommodation, visa requirements and expenses, documents for signatures etc
  • Manage C-level’s expense claims, assist with other organizational, financial and personal administration and other related assigned tasks
  • Maintain and present KPI dashboards and other reports on a timely manner
  • Ensures that birthdays and other significant events are kept in front of the C-levels
  • Purchases and sends gifts for key relationships
  • Managed small projects, including managing and tracking progress and highlighting critical areas
  • Support in creation of high-level PowerPoint presentations

REQUIREMENTS

  • Well organized and love to organize own time as well as time of others
  • Has an experience (study or work) from an international environment
  • Can prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner, is able to meet deadlines
  • Have a proven ability to exercise good judgment in recognizing priorities and the scope of authority
  • Has an excellent attention to detail, accuracy and quality, excellent written and verbal English communication skills
  • Has an ability to plan ahead in order to anticipate busy periods and changing priorities
  • Respect the need for confidentiality and sensitivity of information, deal with highly sensitive and confidential information appropriately
  • Is friendly and personable while communicating with stakeholders
  • Is fun to work with and genuinely enjoys having fun at work
  • Is passionate about start up environment
  • Understands the needs to work flexible hours and on weekends if required

BENEFITS

  • Join one of the most ambitious and prospective startups in Southeast Asia with presence across the whole region
  • Enjoy diverse culture of more than 25 nationalities within the company
  • Work with the company’s top executives and get insights into the most strategic topics of running startup
  • Take part during quarterly strategic weekends held in attractive locations (beach islands, mountain resorts etc. across the region)
  • Be part of a hyper fast growing organization (5x growth in the past 12 months) supported by solid funding
  • Take advantage of our full set of benefits ranging from company-wide health insurance, medical benefits, 22nd floor penthouse office as well as Fun Friday’s and other events!
  • And yes, we are startup full of young millennials who enjoys work hard play hard!
Apply now!